January 15, 2025

What to Prepare Before a First Consultation

A first meeting with a corporate governance advisor can set the course for a restructuring. Bringing the right information makes the difference between a general conversation and a useful diagnosis.


When a holding company considers a consultancy on consortium structuring or mergers, the management team usually focuses on the expected outcomes. However, the quality of the initial analysis largely depends on the documents and data placed on the table. Without minimal preparation, the first session can remain in abstract definitions.

The first thing to gather is the updated organizational charts of each company in the group. The legal outline is not enough; the real map of operational and reporting dependencies is needed. Often, the formal chain of command does not match day-to-day decision-making, and that is exactly what an advisor needs to see to understand where the bottlenecks are.

Secondly, the financial statements for the last three fiscal years, but with a level of detail that allows identifying working capital items. It is not about presenting only the consolidated balance sheet, but breaking down accounts receivable, inventories, and accounts payable by business unit. Working capital optimization begins by knowing which unit consumes cash and which generates it.

It is also useful to prepare a brief summary of the current company or shareholder agreements, especially those that include drag-along clauses, right of first refusal, or restrictions on the transfer of shares. In a merger or acquisition, these contractual details can condition the feasibility of the transaction from the first conversation.

Finally, it is advisable to write down three or four specific questions that the management team wants to resolve. They do not need to be technical; they can be as direct as “Is our holding company overstaffed for the current business volume?” or “What governance indicators should we report quarterly?”. Having written questions forces prioritization and prevents the meeting from drifting into secondary topics.

The first consultation does not have to solve all problems, but it should leave a clear work plan. With the right documentation, the advisor can move from hypotheses to recommendations in a single session.

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Arturo Mendoza

Managing Partner, Consortium Structuring

Over 18 years advising holdings on mergers, governance, and working capital. He has led integrations in the logistics, energy, and financial sectors in Latin America and Europe.

info@alhazmunited.com +1 848 791 3413 Calle Tiradentes, Higüey, La Altagracia, 41201, Dominican Republic

Questions Clients Ask Before Starting

When a holding company considers restructuring its governance or unifying operational processes, the first questions usually revolve around timelines, hidden costs, and internal resistance to change. I have seen executives worried about whether centralized treasury integration truly frees up working capital or if it only adds bureaucratic layers.

One of the most frequent doubts is how to measure the real impact of a merger without waiting for the quarterly close. The answer lies in defining weekly operational indicators —such as the cash conversion cycle or accounts receivable turnover— before signing any agreement. Without that data, any financial projection is fragile.

Another recurring question: what happens to the acquired company's culture? I have documented cases where a lack of alignment in credit and collection policies created friction that delayed unification by up to six months. That is why, in the first meetings, the operational manuals and reporting systems of each party are already reviewed.

Finally, many ask whether it is worth outsourcing part of the due diligence analysis. My experience indicates yes, as long as the internal team maintains control over the interpretation of the findings. The key is not to delegate the decision, but to expand analytical capacity without losing the strategic context of the holding.

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